Help

01. What is Vivapages

VivaPages is a tool you can use to easily and quickly create fx. discharge instructions for individual animals. It’s easy to insert clinical images, create dental charts, and add X-ray images, all compiled into a PDF that is sent to the owner. It’s sleek and professional, branding your veterinary clinic and providing the best service to pet owners. VivaPages ensures that the layout is always professional and attractive. It adjusts text and images so you don’t have to spend time on it.

VivaPages is online – this means that all of the clinic’s standard instructions are available online. When you want to create an individual report, you select it and create it with the patient’s name. After that, anyone with a phone or computer can edit and insert images into the guide. The text is edited and downloaded as a PDF.

Please watch the introduction video below (in Danish)

02. Create new report

Select New Report – then choose animal species, treatment category, and finally the template.

Insert the patient’s name and any images directly from your phone. Press Continue, and now the report is created.

You can edit the standard text and add text to images on your computer. On the computer, you can also add more images such as X-ray images via screenshots. For dental guides, fill out the dental chart with colors.

Afterward, the guide can be downloaded as a consolidated document in PDF format – it can be sent to the owner and attached to the medical record. Beautifully and professionally tailored to the individual animal.

03. Attachments

All reports consist of a series of templates, typically a front page followed by a template for a specific treatment.

This means that several templates can be chained to create the final report.

It also means that if the layout on the front page needs to be changed, it only needs to be changed in one place to affect all templates.
When creating a report, it is possible to create just a front page with a picture of the animal to begin with and then later attach the template for the specific treatment.

This is used in larger hospitals where a front page picture of the animal is taken in the morning before treatment, and others complete the guide later with clinical images.

Please watch the video below (in Danish)

04. What are templates

A Template is the standard text which you will customise when creating a report for the individual patient/animal.

All of the clinic’s standard texts (templates) are available online. The finished report consists of the standard text in the first block followed by blocks where you can insert images, dental charts, or write text.

All standard text can be edited and tailored to the individual animal.

VivaPages ensures that the layout is always professional and attractive. It adjusts text and images so you don’t have to spend time on it.

05. Create template - copy existing

When you need to create a new template, you can choose to create one from scratch, or copy an existing one and modify it.

You must be logged in as an admin to be able to edit templates and create new ones.

The easiest way to create a new template is to start with an existing template and adjust it. You do this by copying a template.

If you choose to copy an existing template, a copy will be created. You must move this copy to the folder where the new template should be located.
Then, rename the copy to the name of the new template. Now you can modify the text in the copy so that it fits the new text. Select Continue to save your changes.

When you are satisfied with your template, press Continue in the navigation panel at the bottom of the screen. You will now see a preview and can choose to go back and continue editing, or exit to the list of templates.

Please watch the video below (in Danish)

06. Create template - from scratch

When you need to create a new template, you can choose to create one from scratch, or copy an existing one and modify it. You must be logged in as an admin to be able to edit templates and create new ones.

If you choose to create a new template from scratch, VivaPages opens a blank document. You can now choose to press the ‘+’ button to add a new block. If you want to add more blocks, you need to open the toolbar on an existing block and press ‘+’. The new block will be inserted after the existing block. You can always change the order afterwards.

When you are satisfied with your template, press Continue in the navigation panel at the bottom of the screen. You will now see a preview and can choose to go back and continue editing, or exit to the list of templates.

Please watch the video below (in Danish)

07. The Tag system

You can use Tags in VivaPages.

Tags mean that eg. the entered patient name is inserted into the standard text when the report is downloaded. To use the tag system, the template’s text should have eg. **patient name** in all the places where the animal’s name is to be inserted.

It is also possible to use your own Tags in templates by encapsulating a word or a phrase in stars in the same way as described above with **patient name**.

Please watch the video below (in Danish)

08. Settings

Below you will find a description of the things you will find on the settings page.

Report titles

Your reports are automatically assigned a title based on this field. You can use Tags in this field.

Days before report is deleted

To tidy up, old reports are automatically deleted after a number of days, which you can set here.

Naturally, this does not apply to your templates. Your templates can only be deleted by you.

Users

Overview of which users are associated with your account. It would be advantageous to create one or more users without administrative rights for daily use.

E-mail

This is where you may change a user’s e-mail address.

User name

This is where you may change a user’s name.

Downloads this month

Here, it shows how many reports you have downloaded as PDFs for this calendar month.

09. Gallery

The gallery contains the images you can use in templates.

If you choose to update an image using the Update button, the change will appear in all templates that use this image.

10. Trash

When you delete a Template or a report, it will appear on this page, where you can choose to restore or permanently delete.

Templates in the trash will be automatically deleted after 14 days.

11. Graphic design and support

When you create your account on VivaPages, your reports come with VivaPages’s logo and blue color.

We are happy to insert your logo, colors, and address in the design at no cost.

User the contact form to get in touch.

If you want more significant changes to the design, please contact us to inquire about what we can offer.

VivaPages